First of all:
Open the Menu at the top right
Click on Import
In the Sales section, select Corrective invoices
Import corrective sales invoices
You can import invoices issued in the current year or in other years. To carry out this process correctly, you have at your disposal a CSV/Excel template that you simply download, fill in and upload again to the platform.
1. Download the import template
Open the import modal as explained above.
Download the CSV/Excel template to view the import format
Open the downloaded document to be able to work on it.
2. Fill in the template
Fill in the fields below. Those that are essential are marked with an asterisk (*), while those that require prior configuration in Holded are marked with a circumflex accent (^).
Enter the number of your amendment sale.
Accepted format is dd/mm/yyyy (day/month/year)
Sets the date when the invoice will change status to Holded
Adds a short private description of the concept of your amendment
Include the name of the customer the invoice is addressed to
It is important to include this field so that the invoice relates correctly to the contact person
Enter the billing address of the contact
Refers to the contact's address location
The postal code of the contact's address
Region where the contact is located
The country where the contact is fiscally resident
Include product names, one per product line
Add additional public information about the product
Add the SKU of the product
Includes price per item, excluding tax
Add the number of units of the item
Include the discount percentage if there is one
Enter the VAT %. It is necessary to include the key of the tax that you will find in Configuration > Invoicing > Taxes
Add the additional withholding tax
Rec. of eq.
Fill in this field if the invoice contains the additional withholding tax.
Write the type of invoice, e.g. if it is an intra-community invoice or a general invoice.
Form of payment^
Fill in this field with the amount of money (including taxes) already collected for this invoice.
Date of collection
The date on which the collection has been received.
Add the accounting account where the payment has been made to the customer.
Include tags to categorise your invoices. They must be separated by a "-".
Sales channel name
Customise the name where invoices from the same account will be grouped.
Sales channel account^
Add the sales accounting account of your invoice. If you leave this column blank, the system will automatically assign the last account of each group. For example, if you have generated 11 accounting accounts for Sales and Revenue, 700000011 will appear.
Includes the currency of the sales amendment.
Fill in this field if you need to keep the currency exchange rate.
In case you leave blank lines between invoices, the template will not be imported. It is important to add the data without leaving space and in a correlative way, as it is not possible to combine lines from different invoices.
3. Upload the template information
From Import, go back to Sales
Click on Corrective invoices
Click the Upload file button
Select the spreadsheet with the completed fields that you have previously saved
Confirm the action
I would like to receive personalised help
If you would prefer our Import team to give you a hand with the preparation of your files, at Holded we have a team of experts who can advise you and carry out the import for you.
Our team will assist you with the preparation of your journal, sales and purchase invoices, contacts, accounts and products. They will also help you to detect errors, correct them and organise each of your files.
This will ensure that all your business information is transferred correctly and give you peace of mind that the import will be successful.
To find out more about the service and pricing, please contact us at [email protected].