In Holded, adding a bank, credit card or cash (cash) is a simple and similar process for all cases. You will only have to learn how to do it once, and then you can repeat it whenever necessary.
What can you do when adding an account to Holded?
Synchronize and reconcile transactions: keep your accounts updated and reconcile transactions automatically.
Control card purchases: monitor payments made with your credit cards.
Record cash transactions: keep track of your cash movements.
☝🏼 Bank synchronization is done through a third-party provider. Although the process is secure, there may be delays or interruptions depending on the policies of the external entity.
Adding a bank, card, or cash register
Follow these steps to add a bank account, credit card, or cash (cash) to Holded:
Go to Treasury > Banks, from the sidebar.
Click “+Add account” in the upper right corner and choose between Bank, Credit Card, or Cash.
Search for your bank in the list or use the search engine. If the bank does not appear, type its name, and select the “+Add” (offline) option at the bottom. You will be able to manage your transactions manually, but there will be no automatic synchronization of transactions.
If you have chosen Bank or Card, enter the data requested by your bank, such as ID, username, PIN or date of birth. If you receive a security code by message, enter it as well.
Click “Add account” in the lower right corner.
Select the date from which you want to synchronize the movements and decide whether or not to mark the automatic synchronization:
Automatic synchronization checked (default): this will update the movements automatically every 12 hours from the date of the last movement.
Automatic synchronization not checked: if not checked, you will have to synchronize manually from the Synchronize button at the top right of the account menu whenever you need to.
Click Synchronize to perform the first synchronization, even if you have chosen not to enable automatic synchronization.
Your new account will appear in the Treasury > Banks account list, ready to manage your movements.
Considerations:
Movements in the cashbox will be created automatically when you register a collection or payment from Holded.
Make sure you select your company's bank, not your personal account.
If you use Qonto, you can add it as a company bank account by repeating this process.
Bank or card account settings
Once you have added your account, you can configure your account to customize certain information:
Go to Treasury > Banks, from the sidebar.
Click on the account you wish to configure.
Locate the “Account Information” section and click the pencil icon to edit it.
Complete or adjust the information you need:
Account Name: assign a name for easy identification.
IBAN: make sure it is correct.
BIC/SWIFT: required for remittances.
Accounting account: the system assigns one by default, but you can choose another one if you prefer. It is crucial for reconciliation and accounting.
Currency: select the currency of your account.
Automatic synchronization:
If enabled (default), transactions will be automatically updated every 12 hours since the last recorded transaction.
If it is not enabled, you will have to synchronize manually using the Synchronize button at the top right of the account menu.
☝🏼 Your account must be connected to synchronize.
Default account: define this account as default to use its IBAN, for example, in electronic invoices.
Creditor ID (remittance): enter the unique code that identifies you as a sender of SEPA orders. This code includes the country, check digit, suffix and your NIF (for example: ES97000M28496658). If you do not know it, ask your bank for it.
Presenter ID (remittances): this field is the same as the creditor ID in Holded, so you must use the same code. Both are necessary to create and manage SEPA remittances correctly.
When you finish editing, press Save to apply the changes.