In Holded, adding a bank, credit card or cash (cash) is a simple and similar process for all cases. You will only have to learn how to do it once, and then you can repeat it whenever necessary.
What can you do when adding an account to Holded?
Synchronize and reconcile transactions: keep your accounts updated and reconcile transactions automatically.
Control card purchases: monitor payments made with your credit cards.
Record cash transactions: keep track of your cash movements.
Manage collections with payment gateways: control commissions and transactions from platforms such as PayPal or Stripe.
☝🏼 Bank and gateway synchronization is done through third-party providers. Although the process is secure, there could be delays or interruptions depending on the policies of these entities.
Adding a bank, card, gateway, or cash register
Follow these steps to add a bank account, credit card, or cash (cash) to Holded:
Go to Treasury > Banks, from the sidebar.
Click “+Add account” in the upper right corner and choose between Bank, Card, Gateway, or Cash.
According to the type of account:
Bank or Card:
Search for your entity in the list or use the search engine.
☝🏼 If it does not appear, type its name and select “+Add” (offline) to manage it manually (no automatic synchronization).
You can enter the data your bank requests (ID, user, PIN, etc.) and complete the validation if necessary (e.g. with a security code by text message).
Payment gateway:
Choose between PayPal, Stripe, or Manual.
If you select PayPal or Stripe, ensure you have previously integrated them from the Holded Store. Log in to the platform to complete the synchronization.
If you choose Manual, enter the name and currency of the gateway and click Save.
Cash (cash transactions):
Assign an account name for your cashier.
Specify the working currency.
Click “Add account” in the lower right corner.
Select the date from which you want to synchronize the movements and decide whether or not to check the automatic synchronization:
Enabled (default): the movements will be automatically updated every 12 hours.
Disabled: you will have to synchronize manually from the Synchronize button in the account menu.
Click Synchronize to perform the first synchronization, even if you have chosen not to enable automatic synchronization.
Your new account will appear in the Treasury > Banks account list, ready to manage your movements. You can use the available filters (Banks, Cards, Gateways, Cashboxes or Archived) to find it easily.
Bank or card account settings
After adding an account, you can customize and adjust its settings:
Go to Treasury > Banks, from the sidebar.
Click on the account you wish to configure. Use the filter to find it (Banks, Cards, Gateways, Cashboxes or Archived).
Locate the “Account Information” section and click the pencil icon to edit it.
Complete or adjust the following fields according to the type of account:
Account or Gateway Name: assign a name for easy identification.
IBAN and BIC/SWIFT (for banks only): required for SEPA remittances
Accounting account: the system assigns one by default, but you can choose another one if you prefer. It is crucial for reconciliation and accounting.
Currency: select the currency of your account.
Automatic synchronization:
If enabled (default), transactions will be automatically updated every 12 hours since the last recorded transaction.
If it is not enabled, you will have to synchronize manually using the Synchronize button at the top right of the account menu.
☝🏼 Your account must be connected to synchronize.
Default account: define this account as default to use its IBAN, for example, in electronic invoices.
Creditor ID (remittance): enter the unique code that identifies you as a sender of SEPA orders. This code includes the country, check digit, suffix, and your NIF (for example: ES97000M28496658). If you do not know it, ask your bank for it.
Presenter ID (remittances): this field is the same as the creditor ID in Holded, so you must use the same code. Both are necessary to create and manage SEPA remittances correctly.
When you finish editing, press Save to apply the changes.
☝🏼 If you set up a payment gateway, fill in only the name, currency and account number.
Your account is now fully configured and ready to manage your Holded transactions.