The first thing you need to know is that the functionality to create a remittance is only available for Business accounts . To use it, you will need to enter the IBAN, as well as the presenter and creditor ID (both IDs are the same number) in the Bank Configuration section in Holded.
These IDs are codes that identify you to the SEPA system as a direct debit presenter. If you do not know what your ID is, you should ask your bank.
On the other hand, in Holded, there are two types of remittances: payment and collection. The former are used to pay suppliers, while the latter are used to collect sales. And, although they are different remittances, the procedure to create them is the same.
Therefore, below, you will find detailed how to create a payment remittance as an example. And remember: if you want to create a collection remittance, choose that option.
Create a payment or collection remittance
The main advantage of generating payment remittances in Holded is that you can download them, upload them to your bank and make the payment to your suppliers. Once your suppliers receive the payment at their bank, they will also quickly recognize the transaction, since the purchase invoice number is detailed in the concept.
To create a remittance, follow these steps:
From the navigation bar, go to Treasury > Remittances.
Click on the + button located in the upper right corner and click on New payment remittance.
A panel will open to fill in information about the remittance . Enter the Concept, Date, and Bank that will execute the order, as well as the SWIFT/BIC and the presenter ID. And, when necessary, check the boxes for Partial Payments and Single Due.
The ID is a code that identifies you to the SEPA system as a direct debit presenter. If you do not know what your ID is, you should ask your bank.
If you check the box for Partial payments , you indicate that you will remit several amounts for the same invoice.
If you check the box for Single expiration , you are specifying that the indicated expiration day will be used for all documents. Otherwise, the expiration of each document will be used.
In the list on the left, select the invoice you want to include in the remittance. The Remitted column will detail whether the invoice has been remitted and the amount added to the remittance.
In addition, you will find a numerical indicator that will show which remittances it is included in. You only need to pass the mouse over to see the concept of said remittances and their date.
If you have checked the option of Partial payments , indicate the amount that you will include in the remittance and press the Add button.
Click Save in the upper right corner.
To issue the order for payment (or collection), download the remittance and upload it to your online banking.
How to remit a partial amount of invoices
Access Treasury > Remittances.
Click on the + button located in the upper right corner and click on New payment or collection remittance as appropriate.
A panel will open. Enter all the information requested.
Check the Partial Payments box.
In the listing, select the invoice . Remember that only invoices that are in pending status will appear in this list.
Enter the amount to remit to add invoices with various due dates.
Click Add.
Click Save in the upper right corner.
To issue the order, download the remittance and upload it to your online banking.