Bank reconciliation rules are conditions used to group and record recurring movements, such as receipts, subscriptions, insurance, social security payments , etc.
If, for example, you need to post the payroll of the people who work in your company, you can create a reconciliation rule with the word "payroll" and associate it to an account specific accountant.
Once the rule has been created, Holded will search among all your movements for those that contain the word "payroll", it will group them and suggest how to reconcile them.
To use bank reconciliation rules, all you have to do is:
Activate the Banking Rules gem from the Holded Store . This gem is available for standard , advanced , and premium plans.
From the navigation bar, go to Banks .
Click the Rules button.
Click on the + New Rule button located in the upper right corner.
Once in the panel to create, edit or delete your banking rules, indicate the conditions and the result you expect with that rule:
Note that default reconciliation is a step that will be executed once you approve Holded's recommendations. Therefore, when a movement meets the conditions of a rule, Holded will show it to you as an option to reconcile. And, if you agree, you will only have to accept to execute the result that you have indicated when defining the rule.
Finally, remember that rules are executed automatically when:
New movements enter, either by synchronization or manual import.
A rule is created, edited, or deleted.
The priority is changed between rules.
Tips for creating your banking rules
Choose a keyword. That is, before creating a rule, identify what type of movements you want to reconcile and define a word to name the rule, such as payroll, insurance, subscriptions.
Take advantage of rule keys . Creating a rule will automatically assign a rule key based on the initials of the rule name.
If the name of the rule is "Health Insurance", the key will be SS. But, if the name is a single word, such as "Payroll", the key will be made up of the first two letters of the name (NO). If you have more than one rule with the same rule key, don't worry, it won't affect how it works.
Finally, the key of a rule will be displayed both in transactions pending reconciliation and in reconciled ones. In the case of the latter, the key of the rule in the movement will also be shown.
Prioritize the rules. When a move matches more than one rule, the rule with the highest priority will be given priority. The higher you place the rule in the list, the higher priority it will have.
If you want to modify the priority of your rules, just drag the rule to the position you want.