Import purchase invoices

Invoice no.*.

Include on each line. We recommend you follow the sample content.

Date dd/mm/yyyy*

Enter in dd/mm/yyyy format.

Due date dd/mm/yyyy*.

After this date the invoice will change status to Holded.

Description

Additional information on the invoice

Name of contact person*

Include the supplier issuing the invoice

VAT NUMBER*.

It is important to include this field in order to relate the invoice to the contact person

Address

Add the contact's billing address

Town

Location of the contact's address

Zip/Postal code

Add the postcode of the contact address

Province

Region where this address is located

Country

Country to which the address belongs

Item

Include the names of the products (one per line)

Product description

Additional information of the product entered

SKU

Add the SKU of the product. Remember that for item invoices you will have to add a line for each product.

Unit price*.

Enter the price per product, excluding tax.

Units* Add the number of units

Add the number of units so that Holded can perform the calculation.

Discount % Discount % Discount % Discount % Discount

Add the discount for each product per line

VAT %* ADD THE VAT % FOR THE CORRESPONDING ACCOUNTING ADJUSTMENT.

Add the VAT % for the corresponding accounting adjustment. You need to include the tax key which you will find in Configuration > Invoicing > Taxes. Example: If you need to include a 21% VAT you will have to indicate the following key: p_iva_21

Withholding %

In the case that the invoice contains an additional withholding tax

Inv. Subject. Liability (1/0)

Add a 1 if the invoice includes a reverse charge. Enter 0 otherwise

Transaction

Type of invoice (intra-community, general...)

Amount charged*

Add this amount including tax to detail the status of the invoice. In the case of item invoices, you will only have to fill in the first line of the invoice with the total amount collected and leave the rest of the lines empty.

Date of collection

Time at which the payment is issued

Payment account

Account account where the customer's payment was made

Tags separated by -

Tags to organise your documents. Use a hyphen(-) to separate them.

Expense account name

Customised name where your invoices from the same account will be grouped.

Expense account number

Add the expense account to keep a correct accounting. You can find the numbering corresponding to the expense or purchase account from Configuration > Invoicing > Preferences.

Currency

Specify the currency of the invoice

Change currency

Include it if you want to keep the exchange rate of the document.