Form 390 is used to make the annual VAT return. It is a purely informative form, free of charge, which gathers the operations related to VAT liquidation and is due on 30 January each year.
Both the self-employed and SMEs must file this form. And, according to specialists, although this form is similar to the 303 form, its main difference is that it covers annual activity and must be filed at the end of the financial year.
Finally, remember that to access the forms you have to:
Go to the Accounting section and click on Taxes.
In the Upcoming taxes panel, click on Show all.
Access the model you want.
Clarifications on the fields
Section 3. Statistical data: the fields Principal, Key and IAE Epigraph are completed (example image). Holded will notify you if this section remains to be completed.
Section 4. Data of the representative: the fields with the data of the legal representative are completed. If the taxpayer (i.e. the person filing the form) is a natural person, the natural person field is completed. However, if the taxpayer is a company, the legal person field is completed.
Clarifications on the boxes
Most of theboxes in this form are filled in automatically based on the documents and movements that you have registered in Holded. However, in case you need to know where the data is taken from and how it is applied in each box, here are some clarifications on the boxes:
The VAT accrued and input VAT boxes are populated with the sales and purchase documents that have been created during the financial year. In each of these boxes, the amounts of taxable income and VAT are accumulated according to the corresponding VAT rate. If you need to add or delete an amount, edit the box manually.
Sections 7 and 9 related to the results of the settlements are completed with the final values of the quarterly returns expressed in form 303.
In section 9, box 95 is completed with the amounts in favour of the tax authorities, obtained in the final result of the quarterly VAT forms.
Boxes 97 and 98 will be completed automatically each time the value of the declaration of form 303 for the last quarter is negative. Bear in mind that if in this negative result you have opted for Compensation or Refund, the amount in box 97 or 98 will be completed.
Tips to avoid mismatches
Click on the Update button in the form every time you want to recalculate the boxes with the information from the new invoices or movements.
If you edit any boxes manually, remember to check that the values you entered are updated.
Check that the amount in box 86 is equal to the sum of the boxes in section 9.
Please note that the taxes created manually are not included in the template and you will have to change them to their corresponding tax preset in Holded. To do this, go to Configuration> Invoicing> Taxes and find the tax at the bottom of the list. Rename it to easily identify it on the invoices and replace it with the preset tax. If you need to identify invoices with manual tax, go to Analytics>Taxes.