In Holded, most accounting entries are generated from certain actions, such as the creation of sales or purchase invoices, payroll, etc. Each of these entries is assigned a type and is automatically recorded in the Daily Book.
They are also linked to a specific ledger account and offsets, and a tax is associated with them. Although this is an automatic procedure, it may sometimes be necessary to know how these assignments are applied.
Therefore, below, you will find the predefined Holded seats and the seats that you can manually include in the platform.
Predefined Seats
Type of document: Issued invoices
Sales invoices with VAT of 21%, 10% and 4%.
Sales invoices with reverse charge.
Invoices for the intra-community sale of goods and services.
Sales invoices with VAT of 21% and retention of 7%, 15% and 19%.
Document Type: Received Invoices
Purchase invoices with VAT of 21%, 10% and 4%.
Invoices for the intra-community purchase of goods and services.
Purchase invoice for investment of the taxpayer.
Purchase invoice with professional withholding with VAT of 21% and withholding of 7% and with VAT of 21% and withholding of 15%.
Purchase invoices with rental withholding with VAT of 21% and withholding of 19% of real estate capital.
Accounting entries (manual)
In case you need to record a transaction manually, it is important that you select the type of transaction based on the annotation you are making and complete all the required fields.
To find out how to name each type of transaction, see the list below:
Note: manual accounting notation.
Issued Invoice: Annotation of a bill of sale
Rectifying invoice issued: Annotation of a sales invoice.
Invoice received: Annotation of a purchase invoice.
Rectifying invoice received: annotation of a purchase invoice.
Expense: entry of an expense corresponding to group 6 of accounts that has not been included as a payroll or invoice.
Payslip: Annotation of a payslip.
Charge: Annotation of a charge. Occurs when receiving a payment from a customer.
Payment: Annotation of a payment. Occurs when receiving a payment from a supplier or creditor.
Amortization: Annotation related to an asset and its loss of value over time.
Adjustment entry: An entry that determines whether the company made a profit or a loss at the end of the year.
Opening entry: Annotation made at the beginning of an exercise.
Closing entry: last entry of the financial year with which all the company's equity accounts are settled.
Finally:
If you record the regularization and closing entries manually, they will not appear on the Balance Sheet or in the Profit and Loss account. In Holded, the regularization and closing entries are generated when the automatic accounting closing is activated.