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Record an asset with or without a purchase invoice
Record an asset with or without a purchase invoice

In Holded, if you record an asset through a purchase invoice, the entries referring to the asset are generated automatically.

Rocío avatar
Written by Rocío
Updated over a week ago

In accounting terms, assets are a company's goods or rights. They make up the Balance sheet, together with liabilities and equity.

To record an asset, you must first distinguish between the amount it costs to acquire and the monthly amount required to depreciate it. And, these assets must be registered separately.

The purchase amount is recorded when you enter the purchase invoice for the asset. The monthly amount is allocated over time.

There are three ways to enter an asset in Holded: from a purchase invoice, an existing purchase invoice, or an asset without an invoice. If you enter from a purchase invoice, the asset entry will be generated automatically. Otherwise, you must create the journal entry manually.

You will find below the steps to register an asset in each of these ways.

To enter an asset by purchase invoice, you need to do the following:

  1. Click the Accounting tab in the navigation bar and go to the Assets section.

  2. Click the menu and select Purchase Invoice.

  3. Complete the invoice details. And in the Categorization panel, select an accounting account from Group 2. Select an accounting account from Group 2 (Fixed Assets) in the Categorization panel, such as 21700000 (Information Processing Equipment), to create the Assets tab.

  4. Click Save.

To enter an asset from an existing purchase invoice, you need to do the following:

  1. Go to the Expenses section in the navigation bar.

  2. Find your purchase invoice in the list.

  3. Click the three dots ( ⋮ ) and then Edit.

  4. Under Categorization, change the accounting account to one in Group 2.

  5. Click on Save.

  6. Go to Accounting and select Assets.

  7. Locate the asset that corresponds to the invoice and check it.

To enter an asset without a purchase invoice, you need to do the following:

  1. Go to the Assets section.

  2. Click on the blue New Asset button and select the Create an Asset option.

  3. Complete the fields, and enter a value and start date.

    Please, note that

    • If you specify a value and a purchase date, the table will be generated from the start year. But, if you do not generate entries for previous years, the amortized amount and current value will not be real.

    • If you enter a value to be depreciated with a current date or a value and date as of 01/01, the number of years to be depreciated will be added. The depreciation percentage will be automatically calculated.

    • When the asset file is downloaded, the standard depreciation percentage from the tables is not displayed, but the proportional calculation in accordance with the remaining years.

  4. Click on Create.

☝🏼Accounting is included in Standard, Advanced and Premium plan. Check out Holded's plans and choose the one that best suits your business needs.

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