What is the problem?
Distinguishing how date fields in expense documents work, as well as the impact they have on accounting and taxation in Holded.
How to solve it
In Holded's purchase invoice editor, there are several date-related fields. Let's see what they refer to and the implications of each of them:
The document date
The Date field in the purchase invoice editor refers to the date on the invoice you have received from your supplier.
This is the date that will be used as a reference when generating the accounting entry in Holded.
How to enter the document date?
Access the purchase invoice editor or edit an existing purchase invoice:
Check the date on your supplier's document.
Enter this in the Date field
The deduction date
The deduction date is the date taken into account for tax purposes, i.e. for calculating tax models.
In Holded, this data allows you to indicate the deduction period for the invoices you receive, both purchase and amendment invoices.
How to enter the deduction date?
Access the purchase invoice editor or edit an existing purchase invoice:
Go to the Date field
Click on Date of deduction to enable this new field in the editor.
3. Use the calendar under Deduction date to indicate in which period you will deduct this invoice.
The date of the accounting entry
The date of the accounting entry is not a field accessible from the purchase invoice editor. However, it is reported automatically based on what is indicated in the Date field on the purchase invoices you create in Holded.
How to enter the date of the accounting entry?
Go to Accounting > Journal:
Click on the entry related to the expense registered in Holded.
In the pop-up window, check the Date field.
If you compare the date of the expense document with the date marked in the journal entry, you can see that they match.
The transaction date (SII)
This field is only enabled for users of the SII USERS it is purely informative. The transaction date is completely optional, and would only be used if the date on which the service was performed or the goods were delivered is different from the date of the document.
How to enter the transaction date?
Access the purchase invoice editor or edit an existing purchase invoice:
Go to Options
Click on SII at the bottom of the panel
Go to the Transaction date field under Invoice data and enter the date, if necessary.
Remember that this is an informative date and has no impact, neither at tax level, nor on the accounting entry.
The date of the accounting entry (SII)
This field is only available to users of the SII USERS and is informative in nature. With the accounting record date you can indicate when you registered a specific purchase invoice in your accounting system, i.e. in Holded.
How to enter the date of the accounting record?
Go to the purchase invoice editor or edit an existing purchase invoice:
Go to Options
Click on SII at the bottom of the panel
Enter the date in the Accounting record date field in Invoice data, if applicable.
Please note that if this field is not filled in, Holded will automatically assign this date based on the date on which you created the invoice. Also, remember that this is always an informative date, with no impact on taxes or the accounting entry.
The settlement period (SII)
This field is only enabled for SII users. The settlement period indicates the tax filing period that will be included in the purchase invoice.
Please note that although Holded automatically includes a period from the Accounting Record Date, the Issue Date and the current day of the month, you will be able to modify it according to your accounting record.
How to change the settlement period?
Access the purchase invoice editor or edit an existing purchase invoice:
Go to Options
Click on SII at the bottom of the panel
Click on Settlement Period and select the month
