A corrective purchase is used to detail any correction in the original invoice, add some incomplete data or indicate returns merchandise. Discover how to create , convert , relate and reconcile a corrective purchase invoice.
Create an independent remedial purchase
A separate rectification is a document generated from scratch that is used to correct the amount of an invoice, either in full or only in part.
Go to Expenses > Expenses
Open the dropdown next to New Purchase and select Corrective Purchase
Create your invoice as explained here .
The amount to rectify is always reported as positive , it will automatically become negative.
If you have made a payment:
Once the invoice is saved, click Add payment in the pop-up window
Enter the amount of the rectification in the Amount
field
Click Save or Approve
When reconciling you must reconcile the negative movement of the extract with the payment registered in the invoice.
Relate a corrective purchase to its original
This option will allow you, in the event that you have not paid , the original invoice remains collected and the corrective paid , as long as you have not chosen the option to convert your invoice before.
Select the original invoice from the listing
In the window that opens, click Add payment
Click on the magnifying glass icon
Select the corrective purchase that you have previously generated
Click Confirm
When you reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification of a part of the total amount, only the difference between amounts will remain to be reconciled.
Convert a purchase invoice to a rectification
This option is indicated when the customer has not paid the invoice or has paid it partially .
Select the original invoice from the listing
In the modal that opens, click Convert and select Remedial Purchase
Enter the amount of the rectification in the Total
field
Click Save or Approve
When you reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification of a part of the total amount, only the difference between amounts will remain to be reconciled.
Reconcile a corrective purchase invoice
Go to Banks > Banks
Select your bank or gateway
Click on the button Go to Reconciliation
Click on the movement you want to reconcile from the Bank statement
Use the dropdown menu to filter by Payments or Collections , as appropriate
Click Reconcile
Depending on whether the corrective purchase is related to your original invoice or not, the reconciliation will be done differently:
Independent rectifying purchase
Once the rectifying is created, you must create the payment so that it is registered. It reconciles the original invoice against the collection and the corrective sale against the payment registered.Corrective purchase related or converted
When you go to reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification for a partial amount, only the difference between amounts will remain to be reconciled.