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Create and manage corrective purchases
Create and manage corrective purchases

Learn how to apply returns, credits and corrections to your expenses.

Camilla avatar
Written by Camilla
Updated over a week ago

A corrective purchase is used to detail any correction in the original invoice, add some incomplete data or indicate returns merchandise. Discover how to create , convert , relate and reconcile a corrective purchase invoice.

Create an independent remedial purchase

A separate rectification is a document generated from scratch that is used to correct the amount of an invoice, either in full or only in part.

  1. Open the dropdown next to New Purchase and select Corrective Purchase

  2. Create your invoice as explained here .

  3. The amount to rectify is always reported as positive , it will automatically become negative.

If you have made a payment:

  1. Once the invoice is saved, click Add payment in the pop-up window

  2. Enter the amount of the rectification in the Amount

    field

  3. Click Save or Approve

When reconciling you must reconcile the negative movement of the extract with the payment registered in the invoice.

Relate a corrective purchase to its original

This option will allow you, in the event that you have not paid , the original invoice remains collected and the corrective paid , as long as you have not chosen the option to convert your invoice before.

  1. Select the original invoice from the listing

  2. In the window that opens, click Add payment

  3. Click on the magnifying glass icon

  4. Select the corrective purchase that you have previously generated

  5. Click Confirm

When you reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification of a part of the total amount, only the difference between amounts will remain to be reconciled.

Convert a purchase invoice to a rectification

This option is indicated when the customer has not paid the invoice or has paid it partially .

  1. Select the original invoice from the listing

  2. In the modal that opens, click Convert and select Remedial Purchase

  3. Enter the amount of the rectification in the Total

    field

  4. Click Save or Approve

When you reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification of a part of the total amount, only the difference between amounts will remain to be reconciled.


Reconcile a corrective purchase invoice

  1. Select your bank or gateway

  2. Click on the button Go to Reconciliation

  3. Click on the movement you want to reconcile from the Bank statement

  4. Use the dropdown menu to filter by Payments or Collections , as appropriate

  5. Click Reconcile

Depending on whether the corrective purchase is related to your original invoice or not, the reconciliation will be done differently:

  • Independent rectifying purchase
    Once the rectifying is created, you must create the payment so that it is registered. It reconciles the original invoice against the collection and the corrective sale against the payment registered.

  • Corrective purchase related or converted
    When you go to reconcile the original invoice, you will see that it already appears reconciled. If you have issued a rectification for a partial amount, only the difference between amounts will remain to be reconciled.


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