Set up taxes by country (OSS)
If you sell online to consumers in other EU countries, you need to declare VAT correctly through the OSS system. In Holded, you can automate this process in just two steps: create the tax and associate it with the country.
What is the OSS system?
OSS (One Stop Shop) is a European Union system that allows you to declare VAT on your intra-Community sales with a single quarterly electronic return:
Mandatory if you exceed €10,000/year in sales within the EU.
Only applies to sales to end consumers.
Simplify your tax accounting.
To automate this type of tax in Holded, you only need two steps: first, create the tax; then, assign it to the corresponding country. This will prevent errors, and everything will be automatically configured when invoicing.
1. Create the tax
Go to Menu > Settings > Invoicing > Taxes.
Click on New tax.
Fill in the fields:
Tax name.
Scope (Sales).
Type (VAT).
Amount (%).
Tax account.
Tax group (optional).
Click Create.
☝🏼 Even if the % matches Spanish VAT, create a new one for each country to avoid errors in reports.
2. Associate the tax with a country
Go to Menu > Settings > Billing > Taxes.
Scroll down and click on Taxes by country - OSS.
Click on Add country.
In the pop-up window:
Choose the country from the drop-down menu.
Select the tax or taxes created for that country.
Link an online store (or leave “All”) so that Holded automatically applies that tax when sales come from that e-commerce site (for example, your connected Shopify or WooCommerce).
Select Default Country if you only operate in that country.
Click Save.
You can repeat the process to add more taxes or more countries.
What to consider when setting up taxes by country
Even if the percentage matches Spanish VAT, create a specific tax for each country (including Spain) if you make OSS and domestic sales. This will prevent errors in tax identification.
OSS taxes are reflected in the SII, Ticket BAI, and forms 303 and 390.
If you use A3 or Sage, these taxes will also be included in the exportable files.