The Profit and Loss account shows the year’s income and expense items and the resulting profit or loss for the accounting period. Only accounts from group 6 (expenses) and group 7 (income) appear in it. Accounts from groups 1 to 5 (assets, liabilities, equity and transitional accounts) don’t appear in the P&L. You can check them in the Balance Sheet or the General Ledger.
Under the Spanish General Chart of Accounts (PGC), the P&L is one of the financial statements a company must present.
How to access the Profit and Loss account
Click Analytics in the left sidebar.
Under Finance, find the Profit and Loss report in the list and click it.
The report toolbar
At the top of the report there’s a toolbar with five controls, from left to right: Period, Filter, Breakdown, Comparison and Show. You can combine them. Each button shows what’s currently applied (for example, 2026, No filter or No comparison), so you always know what you’re looking at.
1. Period
The first button shows the selected period (the current year by default). Click it to choose:
This month
This quarter
This year (default)
Previous year
Years: pick a specific fiscal year.
Quarters: pick a specific quarter (Q1, Q2, Q3 or Q4).
Months: pick a specific month.
Custom range: set a start date and an end date.
2. Filter (by tags)
Use the No filter button to limit the report to entries that have certain tags. Tags let you label contacts, products, documents and journal entries in Holded, so you can analyse your data by those labels later.
Use the Search tag… box to find a tag and select it from the list. You can select more than one.
Under Match, choose how the selected tags are combined:
All (AND): only records that have all the selected tags are included.
Any (OR): records that have at least one of the selected tags are included.
💡 Example: if you select the tags Madrid Store and Online, All shows only entries that have both tags. Any shows entries that have either tag or both.
3. Breakdown
The No breakdown button adds columns to the report that split the amounts along one or more axes:
Period: splits the amounts into time intervals within the selected period.
Tag: splits the amounts by tag.
You can turn on one axis or both. Order matters: the first axis you select is the main level of the breakdown, and the second is nested inside it. For example, Period → Tag shows each period split by tag, while Tag → Period shows each tag split by period.
4. Comparison
The No comparison button lets you compare the period’s amounts against another reference. You can choose only one option at a time:
No comparison: shows only the amounts for the selected period (default).
Monthly: one column for each month in the period.
Previous year: compares with the same period of the previous year (for example, if you’re viewing 2026, it compares with the same period in 2025).
Target: compares with the budget set for each item, so you can see how far you are from your accounting targets.
Last 5 years: one column for each of the last five years, to see long-term trends.
5. Show
The Show button controls how the table is displayed. You can turn each of these options on or off:
Option | What it does | Default |
Show accounts with no value | Includes accounts, groups and headings even when they have no amount. | Desactivated |
Show official format | Uses the official chart of accounts numbering for headings and groups (for example, 1. Net turnover, a) Sales). | Desactivated |
Show account numbers | Shows the account number next to its name (for example, 70000000 Sales of goods). | Desactivated |
Show decimals | Shows amounts with decimals instead of rounded. | Desactivated |
View the detail of each item
The report follows the PGC structure: headings (for example, 1. Net turnover), groups (for example, a) Sales, b) Services rendered) and accounts. You can expand or collapse each block with the arrow next to its name.
Click an account or a result to open its general ledger, which lists every entry posted to that account.
Search for an item
On the right there’s a Search item… box. You can search for an account or group by keyword, amount or account number.
Export
Click Export to download the Profit and Loss account in Excel or PDF. The export uses the settings you have applied at that moment: period, filters, breakdowns, comparison and display options.
Add to favourites
Click the star ☆ next to the report title to save it to your favourites so it’s easier to find.