In Holded, when you create a sales invoice, it uses the information that has been recorded in the contact, the product or service and the sales accountant account to complete the invoice automatically.
However, if Holded detects that these items are associated with different accounts when you enter the sales invoice, it will prioritise as follows to create the journal entry:
Contact
Product/Service
General account settings
It is also important to remember that you can also associate certain accounting accounts to your sales or expense invoices by default. That way, each document you generate will be linked to the accounting account you have indicated.
If you need to assign the default sales and expense accounts or edit any of the items mentioned above, here is how to do it.
Assigning a default sales and expense account
Click on your Company Name in the top right hand corner.
Click on Settings first, then Preferences.
Once under Sales and Expenses, select the sales and expense accounts that will be associated with your invoices by default.
Note thatany changes made will affect all new documents you generate in Holded, unless an account has been manually assigned to products or contacts.
Assigning a sales and expense account per product
Access Products from Inventory.
Click on the product you want tolink to an account.
Click on the three dots first, and then on Edit.
In the Accounting section, indicate the sales and expense accounts.
Click on Save.
Assign a sales and expense account per contact.
Go to the Contacts section.
In the list, click on the contact you want to edit.
This will open the contact's file. Once there, click on the three dots.
In the Preferences tab, indicate the sales and expenses account.
Once you have completed these steps, every time you create an invoice, it will be assigned the sales and expense account that you have indicated in each case. And you will not have to perform this task manually. Just keep in mind that the changes you make will affect all the new documents you generate in Holded.