If you manage your employees' contracts from HR, with multi-contract an employee can have several consecutive contracts over time. Holded calculates each day with the contract in force on that date, so a new contract doesn't recalculate previous days with its conditions.

With multi-contract, Holded calculates each day with the data of the contract that covers that date. Holded takes 3 pieces of data from the contract in force:

Holded applies 2 rules to replaced and inactive contracts:

A day not covered by any contract is a gap between contracts. Days without a contract have 3 effects:

To add a contract from the employee profile, follow these steps:

To add a contract from Contracts, follow these steps:

A new contract doesn't cover any day until you approve it. To approve a contract, follow these steps:

🚨 An approved contract can no longer be modified. If an approved contract contains an error, create a new contract with the correct details. Keep in mind that Holded doesn't allow two active contracts on the same dates.

If the employee has a schedule set up in their profile, when you approve the contract you'll see the warning This employee has their own schedule set up. The warning doesn't prevent you from approving the contract.

The schedule set up in the employee profile takes precedence over the contract hours on all dates, past and future. Approving the contract doesn't change the schedule in the employee profile.

To end a contract, follow these steps:

When you end a contract, Holded closes only that contract. If you have already created a later contract, it remains unchanged.

When a year is split across several contracts, each contract adds the holiday days corresponding to the part of the year it covers. Holded applies 3 rules to the holiday balance:

For example, with a 23-day policy and two half-year contracts, the holiday balance is 23 days: each contract adds 11.5 days. If Holded rounded each contract separately, the balance would be 24 days (12 + 12).

Holded counts accrued days from the earliest start date of the employee's current period, not from their latest contract. Holded groups contracts into periods based on the time between them:

If you have manually changed the Seniority date of any contract, Holded uses the earliest seniority date in the period.

When you choose the dates in the absence form, Holded shows a warning based on the employee's contracts. You can open the absence form in 2 ways:

If the dates of an absence cross a contract change, you'll see the warning These dates cross a change in the employee's contract. Holded calculates the days with the contract in force on each date and you can save the absence. To see how many days each contract adds, click View breakdown by contract.

If no contract covers the dates of an absence, you'll see the warning No contract covers these dates and you won't be able to save the absence. There are 2 types of dates without a contract:

To record the absence, choose dates covered by a contract. The restriction on dates without a contract applies to all absence types.

If the employee's contract has an end date, a justified sick leave cannot go beyond that contract's end date.

Holded saves the days of an absence at the time it is requested. If the employee's contract changes afterwards, the absence shows the warning This absence uses a previous contract, with the Recorded days and the Correct days.

Keep in mind that the absence details show the days calculated when it was requested, while the balance and the absence list already use the contract in force.

To adjust an absence with Pending status calculated with a previous contract, edit the absence.

To adjust an absence with Approved status calculated with a previous contract, cancel the absence and create it again.

Supervisors see an equivalent warning on an absence request calculated with a previous contract before approving it.

📚 Learn more about what the employee sees in My Zone: view your absences and clock-ins with multiple contracts.

For clock-ins, Holded uses the contract in force each day for 4 elements of time tracking:

You can correct clock-ins for a period covered by a contract that has already been replaced.

A clock-in cannot be recorded on a day without a contract. If you try to record a clock-in on a day without a contract, you'll see the warning The employee doesn't have an active contract for these dates, with the affected dates.

Keep in mind that time clocked on a day without a contract doesn't count as overtime.

In the Shifts week view, if an employee's contract changes mid-week, the employee's hours indicator shows the ⇌ icon. To view planned hours by contract, follow these steps:

The planned hours by contract detail shows 3 sections:

In the planned hours by contract detail, the excess warning icon appears only on the section that exceeds its contract hours.

If you assign a shift on a day without a contract, you'll see the issue No contract that day. To assign the shift anyway, click Continue anyway.

The hours breakdown by contract only appears in the Shifts week view. These 3 views show a single hours figure even if the contract changes during the week:

📄 The HR section

📄 Use My Zone as a supervisor

📄 Manage shifts